We are seeking a professional, organized, and proactive Assistant & Receptionist to support the partners of the business and ensure the smooth running of our Barcelona office. This is a key role in managing day-to-day operations, coordinating with clients, and providing administrative support to the leadership team.

Key Responsibilities

• Provide direct administrative support to the partners of the business, including scheduling, correspondence, and document preparation.

• Act as the first point of contact for clients, visitors, and partners at the Barcelona office.

• Manage incoming calls, emails, and general inquiries with professionalism.

• Organize appointments, property viewings, and internal meetings.

• Maintain the office calendar and assist in coordinating business travel and events.

• Support marketing activities, such as preparing property listings and social media updates.

• Ensure the reception area and office are professional, organized, and welcoming.

What We’re Looking For

• Previous experience in an assistant, receptionist, or office management role.

• Proven ability to support senior executives, partners, or business leaders.

• Strong organizational and multitasking skills with high attention to detail.

• Excellent verbal and written communication abilities.

• Fluency in Spanish and English required; additional languages (Catalan, French, German, Chinese) are a strong plus.

• Proficiency with MS Office and familiarity with digital productivity tools.

• A polished, client-facing approach and service-driven mindset.

What We Offer

• The opportunity to work closely with the partners of a prestigious global brand.

• A dynamic, international, and professional work environment.

• Exposure to the luxury real estate industry in Barcelona.

• Competitive salary and benefits package.

• Career development and progression within The Agency’s growing European network.

📌 This is a client-facing role supporting the business partners directly — perfect for a polished professional who thrives in a fast-paced, international environment.